Office & Administrative

From front desk to chief of staff. Methodical recruiting for the people who keep everything moving.

Office and administrative roles are the glue of an organization. When they’re strong, your teams run smoothly, leaders stay focused, and customers feel taken care of. When they’re weak, everything bogs down. ControlHire’s Office & Administrative practice connects companies with professionals who are organized, reliable, and capable of handling the details so everyone else can do their best work.

Who We Support

Startups and high-growth companies building out their first admin and operations layer
Established enterprises needing consistent, high-quality support staff across locations
Professional services firms (legal, accounting, consulting, financial services)
Healthcare practices, clinics, and multi-site provider groups (office/admin side)
Manufacturing, logistics, and industrial companies needing office + site coordination
PE/VC-backed portfolio companies professionalizing their back office

Types of Engagements

Direct-Hire – office & administrative hires from entry level through senior support staff
Interim & Fractional Support – short-term EA/Chief of Staff coverage for executives
Executive Search (selective) – senior Executive Assistants, Chiefs of Staff, and Operations Leaders for founders and C-suite
Temp & Contract – coverage for leave, seasonal volume, special projects, event support
Contract-to-Hire – “try before you buy” for admins, coordinators, and office managers

ControlHire & ControlTemp

We support direct-hire, executive search, temp, contract, and contract-to-hire, for finance and accounting roles at all levels.

Hiring?

Front Office & Reception Services

First impression for visitors:

Receptionist / Front Desk Coordinator
Office Reception / Lobby Ambassador
Administrative Receptionist (split between phones and admin work)
Switchboard Operator (where still relevant)
Front Office Coordinator – multi-tenant or building environments
Guest Relations Coordinator
Office Host / Workplace Experience Coordinator

Administrative & Office Support

Front Office & Reception Services

Core day-to-day support:

Administrative Assistant / Admin Assistant
Junior Administrative Assistant
Department Assistant (finance, HR, sales, ops, etc.)
Sales Support Administrator / Sales Coordinator (light sales ops)
Project Administrative Assistant / Project Coordinator
Team Assistant / Group Assistant
Bilingual Administrative Assistant (where language skills are important)
Data Entry Clerk / Data Entry Specialist
Document Specialist / Document Control Assistant (non-regulated context)
Mailroom Clerk / Office Services Assistant

Executive & C-Suite Support

Front Office & Reception Services

Executive & C-Suite Support

High-trust support:

Executive Assistant (EA)
Executive Assistant to CEO / Founder
Executive Assistant to C-Suite (CFO, COO, CMO, CHRO, etc.)
Executive Assistant / Office Manager hybrid
Senior Executive Assistant / Principal EA
Board Liaison / Board Coordinator (often an EA with board responsibility)
Personal Assistant / Family Assistant (where appropriate)
Chief of Staff (to CEO, Founder, President, or BU Head)
Executive Operations Manager (sort of EA/Chief of Staff/Project hybrid)

Office Management & Workplace

HR, People & Recruiting Support

Office Management & Workplace

Day-to-day office operations:

Office Coordinator / Office Administrator
Office Manager (single site)
Multi-site Office Manager / Regional Office Manager
Facilities Coordinator / Facilities Assistant (office-focused)
Workplace Coordinator / Workplace Experience Coordinator
Workplace Manager / Facilities Manager (for office environments)
Move Coordinator / Relocation & Buildout Support (for office changes)
Health & Safety Coordinator (office-focused, not industrial-level EHS)
Vendor & Office Services Coordinator (cleaning, catering, vending, etc.)

Operations & Internal Support

HR, People & Recruiting Support

Office Management & Workplace

Operations-minded admins:

Operations Coordinator / Operations Assistant
Business Operations Assistant / Junior Business Analyst (light ops work)
PMO Coordinator / Project Coordinator
Implementation Coordinator (internal-facing, not heavily technical)
Event Coordinator (internal meetings, offsites, town halls, small client events)
Training Coordinator / Learning & Development Assistant
Internal Communications Coordinator (non-senior comms roles)

HR, People & Recruiting Support

Administrative support:

HR Assistant / HR Administrative Assistant
HR Coordinator / People Operations Coordinator
Onboarding Coordinator / New Hire Coordinator
Benefits Administrative Assistant
Time & Attendance Administrator (office-focused, not heavy union scheduling)
Recruiting Coordinator / Talent Acquisition Assistant
Interview Scheduler / Campus Recruiting Coordinator

Finance & Back-Office

Office & Administrative Leadership

Light Customer Service

Admin Finance Side:

Billing Clerk / Billing Assistant
Accounts Payable Clerk (admin-heavy roles)
Accounts Receivable Clerk (light collections & posting)
Invoicing Coordinator
Expense Report Administrator
Purchasing Assistant / Procurement Assistant
Order Entry Clerk / Order Processing Coordinator

Light Customer Service

Office & Administrative Leadership

Light Customer Service

Customer-facing, internal support internal:

Customer Service Administrator (email/portal support + admin)
Client Services Coordinator / Client Services Assistant
Member Services Coordinator (benefits, associations, etc.)
Front Office Coordinator in a clinic or professional practice (non-clinical)

Office & Administrative Leadership

Leaders who build and manage:

Senior Office Manager / Regional Office Manager
Workplace Manager / Workplace Experience Manager
Manager of Administrative Services / Office Services Manager
Administrative Manager (overseeing admins/EAs across a team or function)
Director of Administration / Director of Office Services
Director of Workplace / Director of Facilities (office portfolio)
Chief of Staff (business-wide, reporting into CEO/COO)

How We Recruit In Office & Administrative

Methodical Recruiting. Not Post-and-Pray.

Office and administrative hiring fails when you focus only on “years of experience” and ignore judgment, reliability, and chemistry with the team. Our process is built around responsibilities, pace, and trust—not just job titles and software lists:

Discovery & Role Definition – We start by understanding how your office actually runs: who this role supports (team vs executive vs whole company), the balance of calendar/email/travel vs projects and operations, tools they’ll use daily (Office 365/Google Workspace, Slack, CRMs, HRIS, etc.), and what success looks like in the first 3–12 months in terms of responsiveness, organization, and impact.
Market Mapping & Calibration – Before we send candidates, we map the local talent pool by experience level, pay ranges, industry context, and hybrid/on-site expectations, clarify where you can flex (e.g., industry background vs pure admin strength, EA-to-CEO vs EA-to-team experience), and align on realistic timelines for higher-trust roles so expectations are grounded on both sides.
Targeted Sourcing, Not Just Job Ads – We go beyond generic postings with direct outreach to experienced admins, EAs, office managers, and support professionals; focused sourcing from similar company sizes and cultures; and our own network of office & administrative talent—so you see people who have actually supported roles like yours, not just anyone who can type “Microsoft Office.”
Skills & Behavioral Screening – We tailor screening to each role, covering core admin skills (calendar, travel, meeting coordination, document prep), written and verbal communication, comfort with tools and systems, prioritization and follow-through, discretion and confidentiality, and overall presence and professionalism—so by the time you meet them, you’re seeing candidates vetted for both capability and chemistry.

Whether you’re hiring your first office manager, adding administrative support for a growing team, or searching for a senior Executive Assistant or Chief of Staff, ControlHire’s Office & Administrative practice is built to filter deeper, move faster, and help you control what you can—and hire better.

Hiring?